Manage registrations, schedules, room assignments, and waivers — all in one place. Built for ministries who need things to just work — with unlimited camps and unlimited registrations. Choose Standard or Pro and pay monthly, or let registrants cover the platform fee ($0.50 / $0.75 per registration).
Standard covers core operations. Pro unlocks analytics, AI help, advanced exports, and finance workflows.
Step-by-step wizard to create and configure your camp with all essential details.
Custom forms, track registrants, manage participant info, export to CSV/PDF/Excel, and advanced filtering.
Fast front-desk flow with one-click check-in, undo, and QR scanning. Designed for busy arrival lines.
Accept card and bank payments via Stripe. Flexible pricing tiers, discount codes, cash registration, and fee management.
Handle refunds, reimbursements, payouts, cash transactions, and comprehensive audit logs with export capabilities.
Create unlimited customizable note tabs to organize camp information, schedules, and important details.
Invite team members via email, assign roles (Owner, Admin, Member, Viewer), and manage camp access.
Send emails to registrants, reuse templates, and personalize with placeholders.
Create named public access links with granular permissions for medics, registration staff, spacing teams, and more.
Manage buildings and rooms, assign registrants, and track live occupancy with who's staying where.
Create waivers, collect parent/guardian e-signatures, and track acceptance status.
Searchable in-app guide plus an AI helper to answer "how do I…?" with step-by-step directions.
A complete overview of what CampPilot does — built to solve real camp admin problems.
Pick a tier, then choose monthly billing or per-registration fees.
Or $0.50 per registration (registrants can cover it).
Unlimited camps and registrations for core operations.
Or $0.75 per registration (registrants can cover it).
Full feature access, advanced finance + analytics
Everything in Standard, plus:
Standard Stripe processing fees apply (2.9% + 30¢ for cards, ~$0.80 for ACH). We don't add any extra fees on top.
Features we're actively working on.
Native iOS and Android apps for on-the-go camp management and check-in.
Connect with Mailchimp, Google Calendar, Slack, and other tools you already use.
Set up custom automation rules for registrations, payments, and communications.