Run your camp without spreadsheets or payment chaos
Camp Pilot is one place to handle signups, payments, and day-of operations—so you spend less time on admin and more time with your campers.
- Collect registrations and payments in one place
- Manage campers, rooms, and schedules from one dashboard
- Parents get a simple link—you stay organized
Built for camps, churches, and youth organizations
Simple for you, simple for parents
No technical setup jargon—just clear tools that match how camps actually work.
Your money, your Stripe account
When families pay online, funds go straight to the Stripe account you connect. Camp Pilot runs the registration and checkout—you keep control of the money.
Less chasing, fewer “did they pay?” moments
Online payments and balances stay tied to each registration. You see who’s paid and who still owes, without digging through texts and spreadsheets.
Everything in one organized place
Forms, payments, rooms, and schedules live in one dashboard so your team isn’t juggling five different tools.
How it works
Three steps from blank page to live registrations.
Set up your camp
Add your form, pricing, schedule, and any extras you need. Takes minutes, not days.
Share one registration link
Send families a single link. They sign up on their phone or computer—no apps required.
They register and pay—you run everything from one place
Track signups, payments, rooms, and day-of details from your dashboard. Less back-and-forth, fewer mistakes.
Simple, transparent pricing
No confusing plans on this page—just how we charge when you're ready to take payments online.
- Start free. Create your camp and try the tools without a credit card.
- First 5 registrations free. Each camp gets 5 online registrations with no per-registration fee from us.
- Then $1.00 per registration. After that, a small fee applies to each paid online registration. Your camp still receives tuition in your Stripe account—we power the system.
Early camps lock in their price. Join now to keep your per-registration rate as we grow.
Want help migrating from paper or another system? and we'll talk about setup support.
What you get
The essentials to run registration and camp week—without a long feature list to learn.
Registration forms
Collect the details you need—medical info, waivers, emergency contacts—with a form you control.
Online payments
Families pay by card or bank where you allow it. You connect your Stripe account so money flows to you.
One dashboard
See who’s registered, who’s paid, and what still needs attention—all in one place.
Rooms & scheduling
Assign rooms and keep your schedule organized so check-in day runs smoothly.
Communication
Keep parents informed with clear confirmations and updates tied to their registration.
Built for camps and youth teams
Camp Pilot is designed for people who run real programs—volunteers, small teams, and year-over-year camp directors—not for engineers. The goal is a calmer season, fewer spreadsheets, and happier families.
We're collecting stories from camps using Camp Pilot. If you'd like to share yours—or hear how others run registration—say hello on a demo.
Common questions
Short answers—ask us anything else on a demo.
Set up your camp in minutes
Start free today. Connect Stripe when you're ready to take payments—we'll walk you through it.
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