Stop running camp on spreadsheets.

CampPilot brings registration, payments, check-in, rooms, groups, staff tools, and real-time analytics into one simple system.

Built for churches & youth camps.

Real-time registrations & payments

Faster check-in day

Less admin work for staff

Everything you need to run camp

Registration, payments, check-in, rooms, groups, and analytics in one simple system.

Registration Forms

Custom forms to collect exactly the info you need from campers and families.

Payments (Stripe)

Accept card and bank payments securely. Flexible pricing and discount codes.

Camper Groups

Organize campers into cabin groups, teams, or small groups for activities.

Digital Check-In

Fast front-desk check-in with QR scanning and one-click confirmation.

Rooms / Cabins

Manage buildings and room assignments. See live occupancy at a glance.

Analytics + Revenue Overview

Real-time dashboards for registrations, payments, and revenue tracking.

How it works

Three simple steps to get your camp running on CampPilot.

Step 1

Create your camp

Free. Set up your camp, forms, and settings in minutes.

Step 2

Share registration link

Parents register online. You see registrations and payments in real time.

Step 3

Track and run camp

Track registrations, payments, and run camp operations — check-in, rooms, groups.

Simple, Transparent Billing

No plan selection. Charges are usage-based and clearly shown to directors and registrants.

Always Free to Start

First 5 registrations per camp are free. Basic registration stays free.

When Charges Apply

Using paid features (deposits, installments, automation, rooms, extensions) adds $1 per registration.

Who Gets Charged

Default is registrant pays platform/processing fees. Directors can choose to absorb fees per camp.

Installment Payments

Every installment payment includes a fixed $0.50 micro-fee.

Stripe processing applies separately: card payments 2.9% + $0.30, ACH $0.80.

Frequently asked questions

Quick answers to common questions about CampPilot.

A registered camper is anyone who completes registration for your camp. Each completed registration (whether paid or free) counts toward your per-camper fee after the first 5 free registrations.

When you create a camp, the first 5 campers who register do not incur a platform fee. This gives you a chance to test the system and get your camp set up without cost. After 5 registrations, the per-camper fee applies.

Yes. With the "add to camper total" option, the CampPilot fee is added to the registration amount so parents pay it at checkout. Many churches choose this approach for simplicity.

Yes. With the "absorb" option, the church absorbs the CampPilot fee into camp revenue. The camper pays only the camp fee; the church pays CampPilot separately. Stripe processing fees still apply to the transaction.

Yes. Manual Mode ($49 per camp per season) lets you accept Zelle, cash, checks, or other off-platform payments. You track payments manually in CampPilot, and all features (registration, check-in, rooms, groups) are included.

Yes. CampPilot is designed for churches and youth camps. We understand ministry workflows, volunteer staff, and the need for simple, fair pricing. Everything from registration to check-in is built with camp ministry in mind.